IPSTA Conference Vendor
Information Center
GENERAL VENDOR INFORMATION
1. All applications for exhibit space must be accompanied with payment in full for the requested number of spaces, before the application can be processed.
2. No refunds for exhibit space will be given after September 9, 2011.
3. Exhibit space includes a 10' x 10" booth, a draped table, carpet, two chairs, and a sign. Best Expo, Inc. will be the exclusive decorators for the exhibit space. You may contact Best Expo at telephone: 217-899-1321 or via their website at www.bestexpoinc.com. Best Expo will post exhibit information and order forms on their website 60 days prior to the event. A password is needed and will be provided by Best Expo, Inc.
4. The Springfield Crowne Plaza Convention Hotel is located at 3000 S. Dirksen Parkway, Springfield, Illinois 62703, telephone 217-529-7474 and fax 217-585-2835.
5. Hotel reservations are the vendor's responsibility and must be made by using the housing registration form located on the IPSTA website at www.911conference.org.
6. The price per exhibit space is $575 if payment is received prior to August 19,2011; $625 after August 19, 2011.
7. Set up of displays and equipment will begin at 12:00 P.M. on Sunday, October 16, 2011, and must be completed by the opening time of 6:30 P.M. Bread down will NOT be allowed until after the vendor area closes at 12:00 P.M., Tuesday, October 18th, and should be completed as soon as possible that day.
8. Arrangements for shipments and set up can be made separately with Best Expo, Inc. All shipping information can be found on their website at www.bestexpoinc.ocm. If you must ship items directly to the conference hotel, send them to the attention of "Sarah Lynch" and include "IPSTA 9-1-1 Conference" on the shipment. Shipments should not arrive at the conference hotel until one or two days prior to the event. Due to limited space in the secured storage area, the possibility of shipments stored in unsecured locations exists.
9. Telephone service to individual booths could be difficult to achieve and it is recommended that exhibitors use simulated calls to demonstrate products. If a telephone connection is essential, the vendor will be required to contact the Crowne Plaza Convention Hotel directly at 217-585-2835 for those requests. The vendors will be responsible for all related costs.
10. Electrical needs will be provide by Best Expo, Inc. Orders must be placed in advance of the show by using the Best Expo website at www.bestexpoinc.com. Vendors will be responsible for all related costs.
11. Sound presentations, slide shows and motion picture shows will be permitted only if the sound is adjusted to a conversational level, which is not disturbing to conference attendees or neighboring exhibitors. The use of sound to attract attention is strictly prohibited.
12. All personnel must be employees of the exhibiting company, dealers, or representatives of the company. NOTE: Exhibit registrations include a badge, luncheon ticket, and banquet ticket for two (2) persons per booth. Designated exhibit workers are eligible to attend all seminar sessions. Additional exhibitor badges will require a $35 fee per exhibitor and can be purchased on site. This $35 fee entitles you to an identification badge for entrance to the exhibition hall only. Event tickets may be purchased separately. Luncheon tickets at $25. and banquet tickets at $40 will be available at the registration desk. Badges are required to access the vendor area. ABSOLUTELY NO EXCEPTIONS.
13. Exhibit hours will be:
a. Sunday, October 16, 2011 - 6:30 P.M. to 9:00 P.M.
b. Monday, October 17, 2011 - 10:30 A.M. to 4:00 P.M.
c. Tuesday, October 18, 2011 - 8:00 A.M. to 12:00 P.M.
There will be a hospitality event in the exhibition hall on Sunday evening.
14. The exhibition hall will be secured overnight, but exhibitors may choose to carry additional insurance. For security reasons, no one will be admitted to the exhibition hall until 30 minutes prior to the hours designated in item #13. Security is everyone's responsibility, and the conference committee will work to ensure there are no violations.
15. The sponsoring associations and entities assume no responsibility for the property of the exhibitor. Loss of property of the exhibitor from theft, vandalism, fire, or other causes is solely the responsibility of the exhibitor.
16. It is expressly understood and agreed that the exhibitor will hold harmless and make no claim of any kind against the sponsoring entities or any of their members, employees, or agents, for any loss of, damage to, or destruction of property, nor for any injury that may occur to the exhibitor, its agents, or employees while on the conference premises, nor for any damages of any nature or character whatsoever.
17. The sponsoring entities reserve the sole right to cancel the conference for any reason. in the event the conference is canceled, the sponsoring entities will refund the exhibitor's money paid by the exhibitor, limited to the extent of money paid to the sponsoring entities. The sponsoring entities will not compensate exhibitors for loss of revenue, profit, or additional expense.
18. The Conference Committee reserves the right to make changes, amendments, or additions to the conditions governing the 2011 IPSTA 9-1-1 Conference. All matters not specifically covered herein are subject to decision by the Conference Committee.
19. Arrangements for hospitality suites and demonstration rooms must be made directly with the hotels. There will be a hospitality event on Sunday evening in the exhibition hall and the banquet is Monday evening from 5:30 P.M. to 11:00 P.M.
20. If circumstances absolutely prohibit your attendance at this conference, you may make a donation to support hospitality events. Special recognition will be provided. For further information, please contact Kathy Monken, Conference Chairperson at kathylmonken@gmail.com.
1. All applications for exhibit space must be accompanied with payment in full for the requested number of spaces, before the application can be processed.
2. No refunds for exhibit space will be given after September 9, 2011.
3. Exhibit space includes a 10' x 10" booth, a draped table, carpet, two chairs, and a sign. Best Expo, Inc. will be the exclusive decorators for the exhibit space. You may contact Best Expo at telephone: 217-899-1321 or via their website at www.bestexpoinc.com. Best Expo will post exhibit information and order forms on their website 60 days prior to the event. A password is needed and will be provided by Best Expo, Inc.
4. The Springfield Crowne Plaza Convention Hotel is located at 3000 S. Dirksen Parkway, Springfield, Illinois 62703, telephone 217-529-7474 and fax 217-585-2835.
5. Hotel reservations are the vendor's responsibility and must be made by using the housing registration form located on the IPSTA website at www.911conference.org.
6. The price per exhibit space is $575 if payment is received prior to August 19,2011; $625 after August 19, 2011.
7. Set up of displays and equipment will begin at 12:00 P.M. on Sunday, October 16, 2011, and must be completed by the opening time of 6:30 P.M. Bread down will NOT be allowed until after the vendor area closes at 12:00 P.M., Tuesday, October 18th, and should be completed as soon as possible that day.
8. Arrangements for shipments and set up can be made separately with Best Expo, Inc. All shipping information can be found on their website at www.bestexpoinc.ocm. If you must ship items directly to the conference hotel, send them to the attention of "Sarah Lynch" and include "IPSTA 9-1-1 Conference" on the shipment. Shipments should not arrive at the conference hotel until one or two days prior to the event. Due to limited space in the secured storage area, the possibility of shipments stored in unsecured locations exists.
9. Telephone service to individual booths could be difficult to achieve and it is recommended that exhibitors use simulated calls to demonstrate products. If a telephone connection is essential, the vendor will be required to contact the Crowne Plaza Convention Hotel directly at 217-585-2835 for those requests. The vendors will be responsible for all related costs.
10. Electrical needs will be provide by Best Expo, Inc. Orders must be placed in advance of the show by using the Best Expo website at www.bestexpoinc.com. Vendors will be responsible for all related costs.
11. Sound presentations, slide shows and motion picture shows will be permitted only if the sound is adjusted to a conversational level, which is not disturbing to conference attendees or neighboring exhibitors. The use of sound to attract attention is strictly prohibited.
12. All personnel must be employees of the exhibiting company, dealers, or representatives of the company. NOTE: Exhibit registrations include a badge, luncheon ticket, and banquet ticket for two (2) persons per booth. Designated exhibit workers are eligible to attend all seminar sessions. Additional exhibitor badges will require a $35 fee per exhibitor and can be purchased on site. This $35 fee entitles you to an identification badge for entrance to the exhibition hall only. Event tickets may be purchased separately. Luncheon tickets at $25. and banquet tickets at $40 will be available at the registration desk. Badges are required to access the vendor area. ABSOLUTELY NO EXCEPTIONS.
13. Exhibit hours will be:
a. Sunday, October 16, 2011 - 6:30 P.M. to 9:00 P.M.
b. Monday, October 17, 2011 - 10:30 A.M. to 4:00 P.M.
c. Tuesday, October 18, 2011 - 8:00 A.M. to 12:00 P.M.
There will be a hospitality event in the exhibition hall on Sunday evening.
14. The exhibition hall will be secured overnight, but exhibitors may choose to carry additional insurance. For security reasons, no one will be admitted to the exhibition hall until 30 minutes prior to the hours designated in item #13. Security is everyone's responsibility, and the conference committee will work to ensure there are no violations.
15. The sponsoring associations and entities assume no responsibility for the property of the exhibitor. Loss of property of the exhibitor from theft, vandalism, fire, or other causes is solely the responsibility of the exhibitor.
16. It is expressly understood and agreed that the exhibitor will hold harmless and make no claim of any kind against the sponsoring entities or any of their members, employees, or agents, for any loss of, damage to, or destruction of property, nor for any injury that may occur to the exhibitor, its agents, or employees while on the conference premises, nor for any damages of any nature or character whatsoever.
17. The sponsoring entities reserve the sole right to cancel the conference for any reason. in the event the conference is canceled, the sponsoring entities will refund the exhibitor's money paid by the exhibitor, limited to the extent of money paid to the sponsoring entities. The sponsoring entities will not compensate exhibitors for loss of revenue, profit, or additional expense.
18. The Conference Committee reserves the right to make changes, amendments, or additions to the conditions governing the 2011 IPSTA 9-1-1 Conference. All matters not specifically covered herein are subject to decision by the Conference Committee.
19. Arrangements for hospitality suites and demonstration rooms must be made directly with the hotels. There will be a hospitality event on Sunday evening in the exhibition hall and the banquet is Monday evening from 5:30 P.M. to 11:00 P.M.
20. If circumstances absolutely prohibit your attendance at this conference, you may make a donation to support hospitality events. Special recognition will be provided. For further information, please contact Kathy Monken, Conference Chairperson at kathylmonken@gmail.com.